enhance your email with signature
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these tips Enhance your email
Email Signature Tips
1. Keep it as short as you can while providing all of the information you deem most important (four lines is the accepted standard).
2. Condense information into fewer lines by using pipes (|) or colons (::
3. Remember that simple plain text is best; skip colors, special fonts and graphics.) to separate the text.
4. Use the accepted signature delimiter (-- ) to help your signature get recognized as such by email clients.
5. Be careful with HTML formatting because it may not appear how you want it to for everyone.
6. Test your signature with as many email clients as you can, especially if you use HTML.
7. Optimize your logo or other graphics, upload the files to your server, and use an absolute URL.
8. Consider using an email signature service if you have specific formatting needs or want to include graphics and other design elements. Here are a few to check out:
9. Provide written out URLs instead of using hyperlinks in your email to ensure the link will go through in the sent message.
10. Avoid including multiple phone numbers and email addresses. Pick your contact preference and get rid of the rest.
11. Only include IM details and Skype account information if you want to be contacted that way by anyone who sees your message.
12. Skip your mailing address — not every recipient wants or should have access to that information.
13. Include links to your most important social media profiles, only if they are appropriate.
14. Include your email address. You can’t rely on various email clients to include header information in replies and forwards.
15. Create different versions, both in length and content and know when to use each version (i.e. use a shorter version on replies).
16. Make sure you update your signature on your mobile device if you frequently use it to send messages. Here are some quick how-to’s on popular devices:
17. Don’t attach your vCard to your messages. Not everyone uses them and even those that do don’t need to receive them repeatedly.
18. Reconsider including a quote; you never know when you might offend someone or give the wrong impression.
19. Avoid including a legal disclaimer unless required to do so.
20. Avoid including a virus-checked message at the bottom of every email.